What you'll accomplish
You'll have a detailed written Voice Guide for each senior leader you write for: a document that captures their communication style so precisely that you can hand it to Claude or ChatGPT and get first drafts that sound like them. You'll cut revision cycles from 3–4 rounds to 1–2, and new team members will be able to ghostwrite for executives from day one.
What you'll need
- Access to Claude Pro or ChatGPT Plus ($20/mo)
- A collection of 6–10 past communications from the executive (emails, speeches, video transcripts, LinkedIn posts, all-hands remarks), ideally representing at least 3 different situations
- Time needed: 45–60 minutes for initial voice guide creation
- Cost: $20/month (Claude Pro or ChatGPT Plus)
Build an Executive Voice Guide for AI-Assisted Ghostwriting
Step 1: Collect Source Communications
Gather 6–10 examples of the executive's written communication. The more varied the better: formal town hall remarks, informal team email, a note to the company about a difficult moment, a LinkedIn post.
- Pull past emails from Sent items or your email archive
- Find transcripts from recorded all-hands or town halls (Teams/Zoom transcripts work great)
- Save any LinkedIn posts or external articles attributed to this executive
- If you have past speech scripts you ghostwrote that the executive approved and delivered without changes, include those
What you should see: A collection of 6–10 documents ranging from 100–2,000 words each. Troubleshooting: If you can't find archived emails, ask the executive's EA for examples of "emails they sent that landed well."